Gallery software · English and French · hosted in Paris
Every work, in its place.
Inventory, whereabouts, loans, collectors and your website in one house. The gallery system that does the busywork, so you can do the looking.
Free for 14 days, no card needed. or explore a sample gallery
Bowerbird House
Sample Gallery
- Overview
- Ask
- Artworks
- Artists
- Exhibitions
- Loans
- Locations
- Contacts
- Events
- Pipeline
- Proposals
- Enquiries
- Shop
- Invoices
- Newsletter
- Social
| Title | Stock no. | Location | Status | Price | |
|---|---|---|---|---|---|
 | Low Tide, Evening Clémence Varlet, 2024 | CV24000001 | Autumn Fair, Stand B4 | Reserved | €18,000 |
 | Index (Blue) Jonah Ekholm, 2025 | JE25000002 | Autumn Fair, Stand B4 | Available | €6,500 |
 | Orbit Sacha Delorme-Ito, 2025 | SD25000003 | Autumn Fair, Stand B4 | Available | €9,800 |
 | Ledger Lior Vandenberghe, 2023 | LV23000004 | Storage, Bay 3 · Rack 2 | Available | €4,200 |
 | Field Notes III Clémence Varlet, 2022 | CV22000005 | Storage, Bay 3 · Mezzanine | Available | €21,000 |
 | Greenhouse Lior Vandenberghe, 2024 | LV24000006 | Storage, Bay 3 · Rack 4 | Available | €3,800 |
 | Vessel No. 7 Mika Hosokawa-Brun, 2026 | MH26000007 | Storage, Bay 3 · Mezzanine | Reserved | €2,900 |
 | Threshold Ama Ofori-Lindqvist, 2024 | AO24000008 | Sold | €15,000 |
AI, used sparingly
Ask your inventory.
Plain questions in French or English, answered from your own records. Every answer links back to the works. Bowerbird House uses AI where it saves real time, always on your own data, and never without a person checking.
↳Autumn Fair, stand B4 · reserved for a collector in London
The gallery software that knows where every work is.
Ask
Ask in plain French or English: what is due back, which works are available under €20,000, who collects this artist. Answers link to the records.
Photo to record
Photograph a work in the storage or at the studio. Bowerbird House drafts the record in both languages; you check and save.
QR labels and scan
Print a label for each work or crate. Scan it with a phone to move the work, change its status or share it.
Writing help
A first draft of a newsletter, an Instagram caption or a note to a collector, from your own records, for you to edit. Every plan includes a monthly allowance.
Made for the people who look after art
Galleries
Run the inventory, the storage, the fairs and the collectors from one record per work. Your website updates itself.
- ✓Unique works and editions, copy by copy
- ✓Loans, consignments and returns
- ✓Team roles: owner, staff, read-only
Artist estates and foundations
Keep the catalogue, the provenance and the exhibition history of a body of work in order, in two languages.
- ✓Bilingual notices and captions
- ✓Certificates and documents per work
- ✓Exhibition and loan history
Artists and studios
Know where every piece is, who has it, and what it is worth, without a spreadsheet.
- ✓Studio, storage and gallery locations
- ✓QR labels on crates and walls
- ✓Tearsheets in one click
What it does, day to day
One record per artwork feeds the inventory, the tearsheet, the price list, the exhibition, the private view and the website.
Inventory and editions
Stock numbers, images, documents, prices and status. Editions tracked copy by copy, with artist's proofs.
Location, down to the shelf
Every move is logged: gallery, storage, shelf, framer, fair, client. You always know where a work is.
Loans, consignments, shipping
Pick-up and return dates, with alerts before a work is due back and when it is late.
Exhibitions and fairs
Build the selection, print the price list, share a private view, keep the exhibition history on each work.
Collectors and contacts
Categories, invitation lists, interests by artist, and everything they bought, for how much and when. Every proposal, offer and newsletter on the same card.
Know your best collectors
Who bought most this year and over time, good collectors who have gone quiet, and which available works to offer them. On your overview every morning.
Notices, captions, tearsheets
French and English captions written once. Tearsheets and price lists ready to print or send.
Your website, fed automatically
Start from your current site: we read it and bring in your artists, works and exhibitions. Then publish anything with one switch.
A shop on your website
Sell editions, books and posters online, paid by card straight into your own Stripe account. Copies are held while the buyer pays, delivery is priced by size and country, and the sale lands on the collector's card.
Catalogues and previews
Fair and exhibition previews in your house style and your own fonts. Download for email or for print with bleed, or publish on your website.
Artist CVs as PDF
One click on an artist gives a clean CV in your layout, years in their own column. Visitors can download it from your website too.
Proposals and private views by link
A selection with or without prices, shared by email or WhatsApp. Sale status stays live, you see when it's opened, and the collector can reserve in one tap.
Sales pipeline
Every offer on one board, from the first enquiry to payment: who's looking after it, the next step and when to follow up.
Calendar
Openings, fairs, loans, follow-ups, newsletters and your viewings in one month or week view, and in Google, Apple or Outlook calendar.
Openings and guest lists
Invite from your contacts, follow replies and plus-ones, then tick people off at the door on a phone. Walk-ins are added in a tap, and each guest's history stays on their card.
Newsletters
Write with your own works and exhibitions, in your website's look. Send at the best time for your readers, and see who opened and clicked.
Instagram, planned and published
Posts made from your works and shows, captions in French and English. Connect the gallery's Instagram, pick a time (it suggests when your followers are most active) and it publishes itself: single image, carousel or story.
Invoices and artist statements
Invoices with art VAT, as a table or a gallery letter with a picture of each work, carrying on your own numbering. Payments, what you owe each artist, and e-invoices through Pennylane.
Card payments and deposits
Send a secure payment link for a work or a deposit. When the collector pays, the work is marked sold or reserved and the money is in your Stripe account.
A role for everyone
Director, admin, assistant, intern, social media or read only. Each person sees what their work needs; interns never see prices or collectors.
Made for French galleries, open to the world
French and English everywhere
The interface, the records, the captions and the website follow each person's language, and switch in one click.
Data hosted in the EU
Your database runs in Paris on European infrastructure, with access rules per gallery and per role.
Invoices with art VAT, ready for e-invoicing
Standard VAT (including 5.5%), the margin scheme and export, with the legal wording, numbered credit notes and resale royalty. Sent to Pennylane, which delivers French e-invoices ahead of the 2027 deadline.
Switch without retyping
From Curator Studio: your whole inventory, collectors and sales history, linked together, and the pictures read from your PDF lists. From Artlogic or spreadsheets too.
Your website, always up to date
The works, artists and exhibitions you publish appear on your site straight away, in French and English. Switch on the shop to sell editions and books. No second system to maintain.
See a sample website →
Questions
Can we move our data from our current software?+
Yes. From Curator Studio we bring across the whole inventory, your collectors and the sales history, with each sale linked to its buyer and work, plus the pictures from your PDF lists. Artlogic and spreadsheets too. We check the result with you before you switch.
Can we sell online?+
Yes. Switch on the shop and your editions, books and posters appear on your website with a Buy button. Buyers pay by card into your own Stripe account, and unique works can stay on enquiry only.
Is it in French?+
Entirely. Each person chooses French or English, and the records hold both languages so captions, tearsheets and the website are ready in each.
Where is our data kept, and who can see it?+
In a database hosted in Paris, backed up every night to a separate provider in the EU. Each gallery only ever sees its own data, and each team member has a role: owner, staff or read-only. The trust and security page has the detail.
Does the AI see our data?+
Only when someone in your team asks it something, and only through the same access rules as that person. It reads, it never changes anything on its own.
Do we need to change our website?+
No. You can keep your current site, or let Bowerbird House feed a new one from your inventory.
Does it work on a phone?+
Yes. The back office works on a phone, and QR labels open a quick view to move a work or share it from the storage or the fair.
Does it do our invoices and accounts?+
It makes your invoices, credit notes and artist statements, and follows payments. Your books stay with your accountant: invoices go straight into Pennylane, which also sends French e-invoices.
Can it post to Instagram for us?+
Yes. Connect the gallery's Instagram professional account once, then each post is published at the time you choose, as a single image, a carousel or a story. With approval switched on, nothing goes out until a director has approved it. Bowerbird House never sees your Instagram password.
Do we still need Mailchimp?+
No. Newsletters are built in: your works and exhibitions drop straight in, your website sign-ups are already on the list, and you see who opened and clicked on each collector's card.
See Bowerbird House on your own works
Start free in a few minutes, or book a 30-minute demo with a few of your own artworks loaded in.